ISTE SMC-EC Members Roles – Responsibilities

ISTE GUJARAT STATE SECTION

February 2025

(Draft Ver. 1)

Structured draft outlining the roles and responsibilities for:

  1. State Section Management Committee (SMC) Members
  2. Executive Council (EC) Member in the State Management Committee (SMC)

These responsibilities are framed considering ISTE’s objectives, governance structure, and best practices followed in professional organizations. These are not limiting to the following however.

Roles and Responsibilities of State Section Management Committee (SMC) Members

The State Section Management Committee (SMC) is responsible for the governance, strategic planning, and operational execution of ISTE activities within the respective state. The Section Management Committee Members are elected through a term-election as notified and conducted by ISTE, New Delhi. Also, upon resolution, the State Section Chairman may appoint Co-Opt SMC Members considering the capability of an individual and potential performance requirements at the State Section. The key roles and responsibilities include:

1. Leadership & Governance:

  • Invariably attend and actively participate in the SMC Meetings to best possible extent.
  • Ensure smooth functioning of ISTE at the state level in alignment with national policies.
  • Represent the interests of ISTE members from academic institutions across the state.
  • Organize and chair meetings, ensuring active participation of committee members.

2. Membership Development & Engagement:

  • Promote ISTE membership among faculty and students in technical institutions.
  • Conduct membership drives and coordinate with institutional ISTE chapters.
  • Address concerns, queries, and grievances of ISTE members within the state.

3. Events & Conferences:

  • Organize and support, actively participate in managing tasks related to annual Faculty and Student Conventions at the state level.
  • Facilitate technical symposiums, workshops, and faculty development programs at IM Institutes.
  • Encourage and explore potential opportunities for collaboration with academic institutions (IM Institutes) and industry partners.

4. Financial Management & Fundraising:

  • Ensure transparency in financial operations and compliance with ISTE norms, as and when applicable.
  • Approve and oversee state section budgets, expenses, and sponsorships.
  • Attempt, coordinate and facilitate fundraising for co-host IM institute, through industry partnerships and government collaborations during the State Annual Conventions.

5. Communication & Outreach:

  • Maintain effective communication with ISTE Gujarat State Section.
  • Ensure timely dissemination of newsletters, circulars, and event updates as received from State Section / ISTE HQ to the IM Institutes, Chapters and Life members, student members.
  • Enhance ISTE’s visibility through digital platforms, newsletters, and media outreach.

6. Policy Advocacy & Academic Contributions:

  • Represent the state section in academic policymaking for technical education.
  • Contribute to ISTE journals, publications, and knowledge-sharing initiatives.
  • Identify and recommend reforms in technical education at the state level.

7. Coordination with Institutional Chapters:

  • Guide and support ISTE chapters in engineering and polytechnic institutions towards more events under ISTE banner.
  • Develop a framework for effective governance and operational support for chapters.
  • Promote best practices across institutional ISTE chapters.

Roles and Responsibilities of an Executive Council (EC) Member in the State Management Committee (SMC)

An Executive Council (EC) Member within the State Section plays a pivotal role in decision-making, strategic direction, and governance at both state and national levels. The National Executive Council Members are elected through a term-election as notified and conducted by ISTE, New Delhi. The key roles include:

1. Representation & Advocacy:

  • Invariably attend and actively participate in the SMC Meetings to best possible extent.
  • Represent the Gujarat State Section in the National Executive Council (NEC).
  • Act as a bridge between ISTE headquarters and state section members.
  • Circulate and inform about discussions, meetings outcomes, minutes of meetings received among State Section Management Committee Members.
  • Advocate for state-specific concerns and policy recommendations at the national level.
  • Share any/all updates from ISTE National level to State Section

2. Decision-Making & Governance:

  • Participate in policy-making discussions and strategic decision-making at the state level.
  • Assist in formulating the vision, mission, and goals of ISTE in Gujarat.
  • Provide expert opinions on technical education advancements and reforms.

3. Leadership in Committees & Task Forces:

  • Take charge of specific portfolios such as Academic Programs, Membership Growth, Industry Collaboration, State Conventions, Award Nomination Scrutinization, Identification of Distinct Personality in Academia, Digital Outreach.
  • Lead special initiatives for curriculum development, accreditation, and faculty training.
  • Ensure compliance with ISTE guidelines in the execution of state activities.

4. Monitoring & Performance Evaluation:

  • Assess the effectiveness of ISTE programs across the Gujarat State and suggest improvements to organizers. Motivate for documentation of the events organized by IM Institutes and chapters.
  • Support audits, financial reviews, and performance tracking of ISTE Gujarat initiatives.
  • Recommend structural changes or innovative programs to enhance ISTE’s impact.

5. Engagement with Academia & Industry:

  • Facilitate academia-industry linkages and skill development initiatives.
  • Encourage faculty and students to participate in national-level competitions and research collaborations. Mentor the student groups as and when necessary, as appropriate.
  • Promote participation
  • Promote research-based solutions for emerging challenges in technical education.

6. Financial & Administrative Oversight:

  • Ensure ethical and transparent handling of finances within the state section.
  • Approve budgets, funding proposals, and operational expenses.
  • Supervise financial reporting, bank resolutions, and financial sustainability measures.

7. Reporting & Compliance:

  • Submit regular reports to ISTE headquarters regarding state-level activities.
  • Maintain meeting minutes, document key decisions, and track execution progress.

The Above roles and responsibilities are worked out based on best of understanding and knowledge as prevails for the working of the ISTE. It may have variation towards achieving coherence to ISTE, New Delhi. In future, the above is subjected to have changes with pending approval from the ISTE, New Delhi, henceforth it shall be considered draft to avail guidance only.